Legal Assistant III

The St. Paul City Attorney’s Office is currently looking for an experienced Legal Assistant to join our team. This position will perform a wide variety of complex to highly complex legal assistant services for attorneys in the Civil Litigation Division. Duties include preparation and organization of documentary evidence and case files; acting as a liaison with other City departments, court personnel, witnesses and opposing parties; and assisting in preparation of cases for trial.

Here’s what you can expect to do:

• Prepares and organizes case files for hearings, conferences, and trials.
• Assists assigned attorneys by gathering documentary evidence and relevant information and ensuring that documentation is complete, accurate, and relevant to the file/case. This includes responses to discovery, medical records, police reports, authorizations and other evidentiary materials to ensure all assigned cases are ready for court proceedings.
• Processes, prepares and/or drafts various legal forms and documents such as general correspondence, initial disclosures, affidavits, and discovery.
• Coordinates, reviews, and indexes data and documentation produced and received in response to discovery and/or data requests.
• Assists in trial preparation, prepares exhibits and materials, locates and makes arrangements for witnesses to testify at trial, explains court room procedures to witnesses, takes notes of the proceeding, and provides feedback to the attorney.
• Coordinates and provides police, medical personnel, and other professional witnesses with current case developments/required appearances.
• Serves as a link between the attorneys and clients and/or witnesses by providing information about court proceedings and process, helping them prepare for court, and attending court proceedings.
• For more information and essential functions, see our Legal Assistant III job description.
  Our Benefits: We offer competitive wages, and a variety of excellent benefits, including health insurance, retirement contributions and paid vacation and sick time.

Equity, Inclusion and Belonging: The City of Saint Paul is dedicated to dismantling systemic racial, cultural, and economic barriers that prevent people from fully enjoying and participating in our community and ensuring fairness in opportunities and outcomes for all individuals. At the City of Saint Paul, we want our workforce to reflect the diverse city that we serve. Our leaders are guided by an unapologetic equity agenda, which promotes the belief that true equity is building a city that works for all of us. We encourage you to apply as we are most interested in finding the best candidate for this job.

 Position Requirements:

• A Bachelor’s Degree;
• Paralegal Certification from an accredited program;
• Four years of experience as a Legal Assistant, two years of which must have been at the intermediate level of professional work, providing legal assistant services of moderate complexity and variety to attorneys.
• Continued employment as a Legal Assistant III is contingent upon maintaining the Paralegal Certification.

How to Apply:

Submit a City of Saint Paul online application by the closing date.

Upload or submit the following required document(s) via the online application system. (Zip files and web links will not be accepted. Each uploaded attachment is limited to 10MB.)

• Cover Letter
• Resume
• Verification of Paralegal Certification

First time applying online? Read our How to Apply Online Guide.

Need technical support? For help with the online application, please call 1-855-524-5627.

Learn more about our Hiring Process:

Unclassified Posting: This is an UNCLASSIFIED position and is therefore not governed by City Civil Service Rules.

Selection Process: Applicants who meet the criteria and requirements stated on the job posting will be placed on a hiring list for consideration. Hiring Managers may interview/hire anyone from the list.

Final Selection Process: You will be notified if you are invited to participate in the final selection process which may include an interview, job simulation, work sample submission, or other evaluation method.

Human Resources Contact Information:
Chrissy Hauge at 651-266-6512
Email: [email protected]

Veteran’s Preference: If you are a veteran and would like to receive Veteran’s preference in accordance with MN Statute 197.455, you must submit a photocopy of your DD214 preferably at time of application. Click here for more information.

Equal Employment Opportunity Statement: The City of Saint Paul is an equal opportunity/affirmative action employer. Veterans, women, persons of color, members of the LGBTQIA+ community, and individuals with disabilities are strongly encouraged to apply.